There are three ways to use ChatGPT for meeting notes. You can paste your notes or a transcript into a chat and ask for the minutes. You can attach a recording and ask for a transcript. Or you can connect a meeting app inside ChatGPT so it reads your recorded meetings directly. The first way is free and works today, but it is only as good as the text you paste in. Below are all three, plus prompts you can copy for minutes, action items and the follow-up email.
Way 1: Paste your notes or a transcript, then prompt
This is what most people do. Copy your rough notes, or a transcript from Zoom, Google Meet or Teams, into a new chat. Then use one of the prompts below. Put the prompt first and the text after it.
Minutes of meeting (MoM):
Turn the meeting text below into minutes of meeting.
Use these sections: Attendees, Discussed, Decisions, Action items, Next meeting.
For each action item give one owner and a due date. If the text does not say
who owns it or when it is due, write "not stated". Do not invent anything.
[paste notes or transcript here]Action items only:
List every action item from this meeting as a table:
Task | Owner | Due date | Quote that shows it was agreed.
Leave out anything that was only suggested and not agreed.
[paste here]Follow-up email:
Write a short follow-up email to everyone who attended, based on the meeting
notes below. Thank them in one line, list what was agreed, then list who does
what by when. Keep it readable on a phone. No marketing language.
[paste here]Decisions only, for your manager:
In five bullet points or fewer, what was decided in this meeting, and what is
still open? Mark anything that needs my manager's approval.
[paste here]The line "do not invent anything" matters. When notes are thin, ChatGPT fills the gaps with plausible text. Asking it to write "not stated" makes the gaps visible, so you can fill them from memory instead of sending a guess.
For what a good set of minutes looks like, see our minutes of meeting format. For more email templates, see the follow-up email after a meeting guide.
Where this way stops: someone still has to take the notes, and that person is not really taking part in the meeting. If there is no transcript, the minutes can only contain what was written down.
Way 2: Attach a recording
If you recorded the meeting on your phone, you can attach the audio file to a chat and ask for a transcript or a summary. How well this works depends on your plan, the app you use and the length of the file. ChatGPT's help centre does not describe it as a transcription feature with fixed limits, so test it with a short clip before you rely on it for a long meeting.
The usual problems are speaker names ("Speaker 1", "Speaker 2" instead of people), long meetings that come back cut short, and meetings that mix languages. We tested the routes in can ChatGPT transcribe audio?
ChatGPT also has a feature called Record, which its help centre lists for paid plans in the ChatGPT app for Mac. It hears meetings held at that Mac. The comparison is on ChatGPT Record vs MeetNotes.
Way 3: Let ChatGPT read your recorded meetings
The third way removes both the note-taking and the pasting. Record the meeting with MeetNotes, then ask ChatGPT about it.
- Record. Put your phone on the table in the room, record on your computer, or send the MeetNotes Notetaker into a Zoom, Google Meet or Teams call.
- Connect once. Open MeetNotes in ChatGPT, click Connect and sign in. Full steps are in meeting notes in ChatGPT.
- Ask. "Use MeetNotes to list my action items from this week." "What did the client say about the deadline? Quote them." "Give me Tuesday's minutes as a Word file."
Each meeting already has a transcript with speaker names and minutes with decisions and action items, so ChatGPT works from what was actually said, not from someone's notes. The prompts from Way 1 still work. Just start them with "Use MeetNotes" instead of pasting text. Every new MeetNotes account starts with 100 free minutes, and asking ChatGPT about meetings you already have does not use any minutes.
To send the notetaker straight from a chat, see the ChatGPT note taker guide.
Which way should you use?
| Your situation | Best way |
|---|---|
| A short call, and you already took good notes | Way 1: paste and prompt |
| One recording, now and then | Way 2: attach it and check the result |
| Meetings every week, in rooms and on calls | Way 3: record with MeetNotes and ask ChatGPT |
| Meetings that mix Hindi and English, or other languages | Way 3: MeetNotes handles mixed-language meetings |
Whichever way you use, read the minutes before you send them. Check every name, number and date. An AI summary that is 95% right still needs a person to catch the other 5%.
FAQ
Can ChatGPT take meeting notes automatically?
Not on its own during an in-person meeting. You either paste notes or a transcript in afterwards, attach a recording, or connect a meeting app such as MeetNotes so ChatGPT can read meetings that were recorded for you.
What is the best ChatGPT prompt for meeting minutes?
Name the sections you want (attendees, decisions, action items with owners and dates), paste the text after the prompt, and tell it to write "not stated" instead of guessing. The full prompt is in Way 1 above.
Can ChatGPT write a MoM?
Yes. MoM means minutes of meeting, and ChatGPT can write one from your notes or a transcript using the MoM prompt above. If you are not sure what goes in a MoM, see MoM full form and meaning.
