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Minutes of meeting generator

The MoM,
written before
you reach your desk

MeetNotes is an AI minutes of meeting (MoM) generator. Record the meeting on your phone, or send the notetaker into a call, and it writes the minutes for you: a summary, key takeaways, the decisions made, and action items with an owner and a due date where one was said. You get an editable Word file and a PDF, backed by the full transcript with speaker names.

For: Whoever gets asked to "please circulate the MoM": secretaries, project managers, team leads, committee members

Download on the App StoreGet it on Google Play

Free to start · 100 minutes included

Example minutesFri 12 Sep · 10:00 am

Project kickoff — warehouse WMS rollout

Sameer (PM) · Lakshmi (IT) · Joseph (Ops)

Lakshmi

Barcode scanners arrive on the 22nd; testing needs one week.

14:20
Joseph

Go-live cannot be in the first week of the month — that's dispatch peak.

15:02
Sameer

So we target the 8th, with a fallback of the 15th.

16:10

Decisions

  • Go-live targeted for the 8th; fallback the 15th.
  • No cut-over during the first week of any month.

Action items

  • Confirm scanner delivery date with the vendor Lakshmi · by 19 Sep
  • Share dispatch calendar for next quarter Joseph
What the minutes contain

The structure people expect

SectionWhat goes in it
Meeting detailsTitle, date and time, and who spoke
SummaryWhat the meeting was about and where it landed, in a few lines
Key takeawaysThe points worth remembering even if nothing was decided
DecisionsWhat was agreed, stated plainly enough to hold people to it
Action itemsEach task with its owner, and a due date when one was said
TranscriptThe full conversation with speaker names and timestamps, to check any line against

Writing minutes by hand? The format, with a filled example and an email template: MoM format — how to write minutes of meeting. A blank template to copy: minutes of meeting template.

How it works

From recording to MoM

01

Record

On the phone for a meeting in a room; the notetaker or the Mac/Windows app for a call.

02

Confirm speakers

The transcript comes back labelled by voice. Confirm names once, so the minutes say "Lakshmi", not "Speaker 2".

03

Review and edit

Read the minutes in the app, change any wording, and choose the language to write them in.

04

Circulate

Send the PDF or the editable Word file on email or WhatsApp, or share a link. Recipients need no account.

Why not a chatbot

Isn't pasting a transcript into a chatbot enough?

For one short meeting in clear English, often yes. It stops working when you need speaker names that are right, a meeting that switched language, a formatted document you can circulate, and the same structure every week without re-prompting. We wrote up exactly where the do-it-yourself route breaks: voice recorder + chatbot vs MeetNotes.

FAQ

Common questions

What is MoM in a meeting?

MoM stands for minutes of meeting: the written record of a meeting, with who attended, what was discussed, what was decided and who will do what by when.

Can AI write minutes of meeting from a recording?

Yes. MeetNotes transcribes the recording, labels the speakers, and writes minutes with a summary, decisions and action items with owners, which you can edit before sending.

Can I get the minutes in Word format?

Yes. Every meeting exports as an editable Word file and as a PDF.

Does it capture action items and deadlines?

Action items come out with the person who took them on, and a due date when one was said in the meeting.

Can the minutes be in a different language from the meeting?

Yes. The meeting can be in one language, or several, and the minutes can be written in any of 110 languages.

Can I generate minutes from an existing audio file?

Importing an existing recording is part of the Max plan. On every plan, recording in the app, the notetaker and the desktop app produce minutes automatically.

Related

MoM format with an example →

Minutes of meeting template →

Action items that actually get done →

Minutes for boards and committees →

Record your next meeting

100 minutes included. See what the minutes look like before you decide anything.

Download on the App StoreGet it on Google Play