The hard part of a meeting is what comes after: remembering what was decided and who promised what. With MeetNotes connected in ChatGPT, you attach a meeting recording, a phone call or a voice note and get back a transcript that shows who said what, a summary, the decisions and a to-do list with owners. Every meeting stays in your MeetNotes account, so weeks later you can ask "what is still pending?" or "what did we decide about the price?" and ChatGPT answers from what was actually said. Below are ten things to ask, with prompts you can copy and what comes back.
New here? The setup steps are just below. For what MeetNotes in ChatGPT is and how your data is handled, see meeting notes in ChatGPT. If you only want prompts for notes you paste in by hand, see how to use ChatGPT for meeting notes.
Connect MeetNotes to ChatGPT (once)
- Open MeetNotes in ChatGPT, or search MeetNotes in ChatGPT's apps.
- Click Connect. A MeetNotes page opens.
- Sign in with your email, Google or Apple. If you already use the MeetNotes app, use the same email, so your meetings show up. If you are new, an account is made for you, with 100 minutes of recording included.
- Approve the connection and go back to ChatGPT.
- Start your first message with "Use MeetNotes to…". It helps ChatGPT pick the right app.
You never type a password or a key into ChatGPT. To stop access, disconnect MeetNotes in ChatGPT's settings.
1. Turn a meeting recording into notes and to-dos
Attach the audio file to the chat, then ask:
Use MeetNotes to turn this recording into meeting notes with a to-do list.What you get: MeetNotes takes the file and starts working on it. ChatGPT tells you roughly when it will be ready. When it is done you get the minutes in the chat: a summary, key points, decisions and action items with owners. Depending on your account settings, MeetNotes also emails you the minutes. You do not need to keep the chat open.
Audio files work: m4a, mp3, wav, aac, ogg, opus, flac, webm and amr, among others. Video files are refused, so save the audio track first. Attaching the same file twice gives you the same meeting back, and it is not processed or charged a second time.
2. Turn a phone call or a voice note into to-dos
The same works for a call recording from your phone, a voice memo you recorded after a client visit, or a long voice note someone sent you. Save the file to your phone or computer, attach it, and ask:
Use MeetNotes to transcribe this call and list what I promised to do.If the recording mixes languages, say so: "It is in Hindi and English." MeetNotes handles meetings that switch language mid-sentence, and you can ask for the notes in another language: "Give me the notes in English."
3. See everything that is still pending
This is the one people come back for. Ask:
Use MeetNotes to list my open action items from all my meetings, with owners.What you get: the open tasks from your finished meetings, each with its owner, its due date when one was said in the meeting, and the meeting it came from. Tasks you tick off in the MeetNotes app show as done, so the list stays honest.
4. See what is due this week
Which of my MeetNotes action items are due by Friday?Only tasks that had a date said out loud in the meeting can be filtered by date. A task like "send the quote soon" stays in the open list from step 3, not in this one.
5. Find what was decided, across all your meetings
Use MeetNotes: what did we decide about the delivery date, and in which meeting?MeetNotes searches the minutes and transcripts of every finished meeting in your account, by words and by meaning. ChatGPT answers and links to the meeting it used, so you can check the source. You do not have to remember which meeting it was.
6. Get the exact words someone said
What exactly did the client say about the payment terms? Quote them from MeetNotes.For a quote, ChatGPT reads the transcript itself: the words as spoken, with the speaker's name and the time in the meeting. This is the answer to "but who said that?"
7. Read the full minutes of one meeting
Show me the minutes of my last meeting from MeetNotes.You get the whole set of minutes, not a one-line summary: summary, key points, decisions and action items, plus any extra sections your meeting format has, such as a site-visit checklist. You can also ask for your recent meetings first ("list my MeetNotes recordings from this week") and pick one.
8. Send a notetaker to a Zoom, Google Meet or Teams call
Paste the meeting link and ask:
Use MeetNotes to send the notetaker to this call at 3 pm today.The MeetNotes Notetaker joins as a visible participant. If the call has a waiting room, the host must let it in. It records until the call ends, and the minutes come back afterwards. You can book it up to 7 days ahead, and up to 2 invitations can be active at once. More in the ChatGPT note taker guide.
9. Get a PDF or Word file to share
Export the minutes of Tuesday's meeting from MeetNotes as a Word file.You can export a whole meeting or only some sections (for example, just the decisions and action items) as PDF, Word, Markdown, text or JSON. The download link is private to your account and expires after a while. Exporting never uses minutes.
10. Write the follow-up message from what was agreed
Use MeetNotes to read yesterday's client meeting, then write a short follow-up
email listing what was agreed and who does what by when.ChatGPT writes it from the real minutes, so the names and dates come from the meeting, not from a guess. Read it once before you send it. For what a good follow-up includes, see follow-up email after a meeting.
Meetings in a room show up here too
Most meetings do not happen on a video call. For a meeting around a table, a site visit or a lecture, record with the MeetNotes app on your phone, your Apple Watch or your Mac, signed in with the same email. When processing finishes, that meeting is in ChatGPT the next time you ask. Nothing to upload.
What uses minutes, and what does not
| You ask ChatGPT to… | Uses your MeetNotes minutes? |
|---|---|
| Transcribe an attached recording | Yes, like recording in the app |
| Send the notetaker to a call | Yes, for the length of the call |
| List meetings, search, read minutes or transcripts | No |
| List action items | No |
| Export a PDF or Word file | No |
Recording minutes are managed in the MeetNotes app, not in ChatGPT.
What it cannot do (yet)
- Tick off a to-do. ChatGPT can show what is open and what is done, but marking a task done happens in the MeetNotes app.
- Delete or edit meetings. The connection reads and adds meetings; it cannot delete them.
- Stop the notetaker early. To make it leave a call or cancel a booking, use the MeetNotes app.
- Transcribe video. Attach audio only.
FAQ
What can I do with MeetNotes in ChatGPT?
You can attach a recording and get notes and a to-do list, ask what is still pending or what was decided across all your meetings, quote exactly what someone said, send a notetaker to a Zoom, Google Meet or Teams call, and export any meeting as a PDF or Word file.
Do I need the MeetNotes app to use it in ChatGPT?
No. You can connect from ChatGPT and attach recordings there. The app adds recording in the room on your phone, and those meetings appear in ChatGPT when you sign in with the same email.
Can ChatGPT make a to-do list from a phone call recording?
Yes, with MeetNotes connected. Attach the call recording as an audio file and ask for the notes and to-dos. You get a transcript with speaker labels, a summary and action items with owners.
Does asking about my old meetings use minutes?
No. Searching, reading minutes and transcripts, listing action items and exporting files do not use minutes. Only new audio does: an attached recording or a notetaker call.
Does it work in Hindi or other languages?
Yes. MeetNotes handles over 100 languages, including meetings that switch language mid-sentence, such as Hindi with English. You can ask ChatGPT in English about a Hindi meeting, or ask in Hindi.
