Use case · Site & field work

The site meeting
writes itself

Record the site meeting on your phone while you walk the floor. Get a speaker-labelled transcript and a snag list with owners, in Hindi, Hinglish or English, without stopping to write.

For: Project managers, site engineers, contractors, architects, facility teams

Minutes of meetingThu 14 Aug · 10:20 am

Site walkthrough — Tower B, 4th floor

Rakesh (PM) · Imran (contractor) · Sunita (architect)

Rakesh

Fourth floor ka waterproofing abhi tak pending hai.

04:18

Imran

Material aa gaya hai, Monday se start kar denge.

04:35

Sunita

The window reveal on the east face does not match the drawing.

06:02

Decisions

Waterproofing on the 4th floor starts Monday.
East-face window reveals to be re-checked against revision C of the drawing.

Action items

Start 4th floor waterproofing Imran
Share revision C drawings with the contractor Sunita

The problem

Why this room is hard

You cannot walk a site and take notes at the same time. So the walkthrough happens, six decisions get made between the basement and the terrace, and by evening the only record is what three people half-remember — usually differently. The snag list gets written the next morning, minus whatever was forgotten, and the vendor disputes it a week later.

How MeetNotes handles it

What changes

It records while your hands are full

Put the phone in your shirt pocket and start recording. It captures the room, or the corridor, or the terrace — no mic to set up, no device to carry, nothing to hold while you are pointing at a wall.

It knows who said it

Site meetings are arguments between people with different responsibilities. Each speaker is labelled by name, so "the plumber agreed to redo the riser" is attributed rather than asserted.

It works in the language the site speaks

Site meetings are not conducted in textbook English. A sentence that starts in Hindi and ends in English transcribes correctly, and the minutes come out in whichever language you want to circulate.

The snag list has owners

Action items come out attached to the person who took them on, so the follow-up list writes itself instead of being reconstructed.

Also worth knowing

The rest of it

On the web too

Recording happens on the phone, but you can read, search and export every meeting on a laptop — sign in with the same email.

A pool for the team

Buy minutes once and let everyone record against them, with the meetings in a shared workspace. How teams work →

Free to start

100 minutes of recording are included, and minute packs never expire. See pricing →

Record your next one

100 minutes included. See what the write-up looks like before you decide anything.

The site meetingwrites itself